We have had input from residents for greater understanding and more frequent updates of the Highland Forest financials. To respond to these requests, the HFLA Treasurer will conduct in-person, mid-year financial update meetings in July. The sessions will take place at the Community Center and are planned as follows:
First Session: Thursday July 15th, 6:30 - 8:30PM
Or, Second Session: Saturday July 24th, 10am - Noon
The agenda is as follows:
- Overview of QuickBooks Online and how it's used by the association and our bookkeeper. Task list of responsibilities of Treasurer and Bookkeeper. Every resident has different financial expertise and without this background, just a written report may be confusing, leaving unanswered questions.
- Summary of 2020 actual vs budget and the 2021 budget
- Give a mid-year financial update just like is given at the monthly board meeting. That includes a copy of the current balance sheet, budget vs actual expense report, and a past due accounts update. Plus, updates on any pending issues: audit, follow-up communications on past due accounts, etc.
- Remainder of session open for questions and answer discussions from residents in attendance.
Thank you and we look forward to hearing and meeting with you!
Highland Forest Board of Directors
First, we want to thank James Gordy and Lee Smith for the many years of service they have given the neighborhood for managing this event. We do need facilitator/s for this neighborhood activity. As you know this event was established as a venue for residents to meet other Highland Forest residents. As a result of feedback from the neighborhood, a committee was formed to look into the guidelines going forward. We felt the best way to get the interest level, guidelines, format, etc. for this event was to send out a survey, which is planned. If you are interested in serving as facilitator and to help the committee answer those questions, please contact a board member.
HFLA board of Directors
Once upon a time, there was a tiny house in the Highland Forest. Although children visited the tiny house it was broken, dark, and sad! Some very talented neighbors saw the little house needed help! The Turner family worked to repair and stain the little house. On Saturday morning, we are asking volunteers from the Highland Forest neighborhoods to come help shingle the roof. We will provide water and snacks. We will start at 8:30 am and hope to be finished by noon. Come visit the Little House and have an opportunity to visit with neighbors.
We are pleased to announce the Highland Forest Pool will open at 3PM on May 28th! All members with paid assessment fees are welcome to use the pool. Our normal hours of operation will be:
Preparing for the pool opening has not been easy this year. First, as with many other pools, a shortage exists in chlorine. The good news is we were able to secure a sufficient supply to open the pool. The pandemic has also created shortage of supplies in concrete and therefore a delay in constructing the splash pad. However, we will have planned a fun filled opening day.
In response to a recent Homeowner survey, we will be initiating an "alcohol free" Sunday from 12pm-5pm. During this time, please refrain from using alcohol at the pool. At the end of June we will evaluate the results and decide on the policy. Let us know your opinions during the month of June.
Come join your neighborhood for a visit and a swim! If you haven't visited the pool, we encourage you to visit. We look forward to seeing you this weekend!
Brian Howard - HFLA Board Member - Pool Liaison
Our Declarations and neighborhood covenants require each lot owner to pay annual assessments whether you use all or any the neighborhood functions and activities. They further state that any resident who has an unpaid balance, unless you have a payment plan in place, is not permitted to use any of the amenities funded by the HFLA. This includes use of the pool, use and reservations for pool parties, Community Center, and pavilion. Since these nonpayment accounts affect future assessment rates, in fairness to the residents who have paid, we will enforce these rules.
If you are past due, please submit your payment to: HFLA, Box 139, Varnell, GA 30756
In addition to the no-use rules, these unpaid assessments have late charges and finance charges added to the account. Plus, those in arrears for an extended period will have liens or legal actions filed against them with attorney fees added to the account. This followup on unpaid assessments takes a lot of the Board's and Committee Chairs' time and resources that could instead be used on more positive improvement to the community.
The Association wants to be sensitive to those that have faced unforeseen health and financial difficulties over the past year. There are options available to you in these cases. First, a group of residents have initiated and funded a Scholarship Fund to help pay assessments for those suffering those setbacks. The HIGHLAND FOREST ASSISTANCE can help those unable to pay assessments by calling Chip Whitfield to apply. In addition, you can contact Treasurer, Rick Johnson at 706-694-3250 to work out a payment plan.
In advance, we want to thank all those that are current on their accounts and those who are willing to make payment now or explore the other options available to you.
The Board has contacted two different pool companies concerning the Splash Pad. The pool company who originally gave us a bid last year for $10,000 to build the Splash Pad informed us that they are a year behind just in building pools. They agreed to keep us on the list to build the Splash Pad when they can. They also said they were having trouble getting parts and chemicals and as a result the original price of $10,000 would now be close to $15,000 - $18,000. Material and concrete prices have increased significantly. The cost now to build a Splash Pad would almost double. The second pool company would not even touch building our Splash Pad because of increase in materials and labor and they also are several months behind in building pools.
The HFLA budget for the Splash Pad is $10,000 which was based on last year's bid. The Board understands the frustration and disappointment many of our homeowners have. The price increase in parts, materials and labor are out of our control. The Board has been working on getting someone to install the Splash Pad since late February and will continue looking for other options to get the Splash Pad built ASAP. We appreciate your patience. Thank you HFLA Board of Directors.
Both lake fountains have been replaced.
An audit has been scheduled. Also, a 3rd-party accountant has been selected.
Reminder - Clean up what you mess up
There has been trash and fishing bait scattered around the commons areas. Please, if you picnic, fish or use the common areas take your trash and gear with you. Thank you!
The Fireworks show and Independence Day children's activities are scheduled for Saturday, July 3rd! Rain date is Saturday, July 10th. Varnell City is co-sponsoring the Fireworks show with the HFLA and will be providing traffic control. Watch for more information to come regarding the Children's activities.
The HF Book Club is open to all Highland Forest residents. We meet the second Monday of each month at 7PM at the HFLA Community Center. Since we meet in person, we want to be careful and wear a mask.
June 14 - The Vanishing Half by Brit Bennet
July 12 - Writers and Lovers: A Novel by Lily King
August 9 - Hamnet by Maggie O'Farrell
Sept. 13 - The New Wilderness by Diane Cook
Oct. 11 - Recursion by Blake Crouch
Nov. 8 - Maybe You Should Talk to Someone: A Therapist, Her Therapist, and Our Lives Revealed by Lori Gottlieb
Dec. 13 - Untamed by Glennon Doyle
If you have any childrens or young adult books you would like to donate to the Free Little Library near Varnell Elementary, please text Trish Wright (706 527-2480) Thanks!
Praise & Play Preschool at
Varnell United Methodist Church
Off Country Way (at the entrance to Highland Forest/Highland Pointe)
Call now: 706-694-9800
Now registering for 2021-2022
½ day classes available for children
ages 9 months – 4 years
Scholarships available for qualified applicants
Where the learning begins
And the fun never ends!
Dear Highland Forest Residents:
The HFLA Board invites you to participate in a survey that will assist in planning events, activities, and future planning for our community. We hope to have opinions from each community resident. The survey can be easily completed online or you can request a hard copy version. Survey results will be shared as part of the 2021 annual report. If you have questions, please contact Bridgette Anderson or Brian Howard, Board Member.
THE SURVEY IS NOW CLOSED.
Your responses are confidential. Please submit your response by May 4, 2021.
HFLA Board of Directors